Construction Budget Software with Live Commitments

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Budgets & Commitments

Construction budget software with live commitments and forecast final cost

Budget tracked against commitments, actuals and forecast final cost. The moment a variation is approved or an invoice arrives, CTC updates. CFOs stop waiting for month-end.

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Built so the budget is a live ledger, not a monthly spreadsheet

Original Budget locked

Champion locks Original Budget at project start. Revisions run in Revised Budget.

Red when over budget

Cost codes turn red the moment they exceed Original Budget. Green when tracking.

Line-item drilldown

Double-click Committed or Actual to see every PO, invoice and payment contributing.

THE PROBLEM

An enterprise construction project typically finishes 4-8% over budget. Half of that is variance that could have been caught earlier.

When budget lives in a spreadsheet and commitments live in the ERP and actuals live in Xero, variance is only visible at month-end, if the reconciliation lines up. By then, the trade is done, the money is spent, and correcting course is expensive.

Plexa runs budget, commitments and actuals against the same live ledger. Variance shows up the moment it happens.

Portfolio-level budget vs actual across every project

One dashboard. Every active project. Which projects are on budget, which are drifting, which need attention this week. The CFO’s Monday morning view.

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FAQ

Quick answers: everything you need to know about budgets and commitments

How do we set up a project budget?

Why is Original Budget locked?

What is a commitment in Plexa?

How do we see what's making up a Committed or Actual figure?

What happens when a cost code goes over budget?

Can we compare our internal target against the contracted budget?

One ledger, from commitment to claim to close.

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Finance & Budget

Budgets & Commitments

Live budget vs commitment vs actual per cost code.

Head Contract

Retention, milestones and terms encoded once, enforced forever.

Progress Claims

Client claims and subcontractors RCTIs on the same ledger.

Variations & EOTs

Every variation raised, priced, approved and posted.e register, one owner, one audit trail.

AI Invoices (AP)

Suppliers email, Plexa reads, AP reviews.

Cost to Complete

Forecast final cost, live on every change.

Retentions

Withheld correctly, released on the day.

ERP Sync

Native, bidirectional, zero reconciliation.

One ledger, from commitment to claim to close.

Request demo

Finance & Budget

Budgets & Commitments

Live budget vs commitment vs actual per cost code.

Head Contract

Retention, milestones and terms encoded once, enforced forever.

Progress Claims

Client claims and subcontractors RCTIs on the same ledger.

Variations & EOTs

Every variation raised, priced, approved and posted.e register, one owner, one audit trail.

AI Invoices (AP)

Suppliers email, Plexa reads, AP reviews.

Cost to Complete

Forecast final cost, live on every change.

Retentions

Withheld correctly, released on the day.

ERP Sync

Native, bidirectional, zero reconciliation.

Still Running Projects Across Five Different Platforms?

One platform, flat per-user, per-module pricing. External users always free.

Book a 20-Minute Walkthrough

Construction site manager in a hi-vis vest reviewing drawings on a tablet, framed in a chevron shape against a multi-storey building under construction.

Still Running Projects Across Five Different Platforms?

One platform, flat per-user, per-module pricing. External users always free.

Book a 20-Minute Walkthrough

Still Running Projects Across Five Different Platforms?

One platform, flat per-user, per-module pricing. External users always free.

Book a 20-Minute Walkthrough

The AI Construction Operating System

One platform, one data model, every project. Built in Australia, for the world.

YOUR DATA, PROTECTED

Hosted on AWS Sydney with Australian data residency.

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