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Plexa for Procurement & Contract Admins

Plexa for Contract

Administrators

Your cost report

should not take a week.

Pulling one report out of five systems, then re-keying subcontractor claims that arrived as emailed PDFs, is most of a CA’s week and none of a CA’s job. In Plexa the claim comes in through the platform and the report is already built.

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Explore Finance & Budget

Explore Finance

Explore Finance & Budget

Procurement & Contract Admins

Progress Claims, AI Invoices, Cost to Complete

Commercial Manager Agent

Document Controller Agent

Procurement & Contract Admins

Progress Claims, AI Invoices, Cost to Complete

Commercial Manager Agent

Document Controller Agent

Procurement & Contract Admins

Progress Claims, AI Invoices, Cost to Complete

Commercial Manager Agent

Document Controller Agent

THE WEEK THAT DISAPPEARS

Highly paid, and doing data entry.

Highly paid,
and doing data entry.

Pulling a cost report out of five systems and re-keying PDF claims by hand is where a CA’s week actually goes, and none of it needed someone with your training.

PDFs by email.

Subbies send claims as attachments. You type them in. Every month, every trade,
every project.

Subbies send claims as attachments. You type them in. Every month, every trade, every project.

Subbie claims · Email PDF

Manual

Subbies send claims as attachments. You re-key every line, every trade.

Reports assembled by hand.

A basic cost report means pulling from document control, safety, claims, procurement and quality, then reconciling them in a spreadsheet.

One cost report from

systems

spreadsheet

Reconciled by hand every month.

Commitments that do not connect.

The commitment you raised in procurement does not reach the budget on its own, so the forecast is only as current as the last time someone updated it manually.

Procurement → Budget

No link

The forecast is only as current as the last manual update.

The report exists before you ask for it.

The report exists before
you ask for it.

Subbies submit claims and variations directly against the contract. AI reads every invoice, procurement writes straight to the budget,
and cost to complete updates on its own.

Subbies submit claims and variations directly against the contract. AI reads every invoice, procurement writes straight to the budget, and cost to complete updates on its own.

Subbies submit, you assess.

Subcontractors log in free and submit claims, variations and RFIs directly against the contract. No PDFs, no re-keying, no chasing what version you were sent.

AI reads the invoice.

Procurement writes to the budget.

Cost to complete, month on month.

Subbies submit, you assess.

Subcontractors log in free and submit claims, variations and RFIs directly against the contract. No PDFs, no re-keying, no chasing what version you were sent.

AI reads the invoice.

Procurement writes to the budget.

Cost to complete, month on month.

Subbies submit, you assess.

Subcontractors log in free and submit claims, variations and RFIs directly against the contract. No PDFs, no re-keying, no chasing what version you were sent.

AI reads the invoice.

Procurement writes to the budget.

Cost to complete, month on month.

Every claim lands against the contract, not an inbox. Subcontractors are free at any number.

See how Cost to Complete works

meet YOUR AGENT

Commercial Manager.
Document Controller.

Commercial Manager. Document Controller.

Variations, subcontracts, invoices and where the money went. It ranks what is unresolved by exposure, value against age, not by date.

Every figure is labelled committed, incurred or forecast, and carries its project and period. It will not call something approved unless the record says it is.

Commercial Manager Agent

Plexa AI, included on every module

What is sitting in approval right now, ordered by exposure?

What moved on this project since last month, and what drove it?

Which variations are in flight and how old is the oldest?

The guarantee. Every figure is labelled committed, incurred or forecast it will not call something approved unless the record says it is.

Document Controller confirms the clause behind most variation disputes. The two run as a pair on this page.

meet YOUR AGENT

Commercial Manager.
Document Controller.

Variations, subcontracts, invoices and where the money went. It ranks what is unresolved by exposure, value against age, not by date.

Every figure is labelled committed, incurred or forecast, and carries its project and period. It will not call something approved unless the record says it is.

Commercial Manager Agent

Plexa AI, included on every module

What is sitting in approval right now, ordered by exposure?

What moved on this project since last month, and what drove it?

Which variations are in flight and how old is the oldest?

The guarantee. Every figure is labelled committed, incurred or forecast it will not call something approved unless the record says it is.

Document Controller confirms the clause behind most variation disputes. The two run as a pair on this page.

Let’s build a better way to manage your projects

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Let’s build a better way to manage your projects

Request a demo

Plexa MCP

Ask your construction data anything

Connect Claude, ChatGPT, or Copilot directly to your Plexa workspace. Query projects, financials, safety, documents and more in plain language, in seconds.

AI Across Every Module

AI-powered workflows and insights are built into every Plexa module.

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FAQ

Quick answers: everything you need to know about Plexa for contract administrators

Do subcontractors have to be trained to submit claims?

Are the permissions as complicated as what we have?

Does it handle RCTI?

The AI Construction Operating System

One platform, one data model, every project. Built in Australia, for the world.

YOUR DATA, PROTECTED

Hosted on AWS Sydney with Australian data residency.

GET THE MOBILE APP

Your cost report

should not take a week.

Highly paid, and doing data entry.

Highly paid, and doing data entry.

Highly paid,and doing data entry.

The report exists before you ask for it.

The report exists beforeyou ask for it.

Commercial Manager.Document Controller.

Commercial Manager. Document Controller.

Commercial Manager.Document Controller.

Ask your construction data anything

Quick answers: everything you need to know about Plexa for contract administrators

Highly paid,
and doing data entry.

The report exists before
you ask for it.

Commercial Manager.
Document Controller.

Commercial Manager.
Document Controller.