Our New Construction Procurement module ready to change the game - Procurement | Plexa

We’re excited to introduce Plexa’s new Construction Tendering & Procurement Module called simply 'Procurement', the latest step in our mission to revolutionize construction management with smarter, more efficient workflows.

At Plexa, we’re not just building software—we’re creating the Salesforce of Construction Management, empowering General Contractors (GCs), Builders and subcontractors with an integrated suite of tools that streamline every phase of the construction lifecycle. With this launch, we've focused on solving the most time-consuming and error-prone tasks in construction procurement, making it easier than ever to manage trade packages, issue tenders, track bids, and generate contracts—all within a unified platform.

Plexa’s new features go beyond traditional procurement software by offering a fully digitized and automated experience, bringing real-time collaboration, scope management, and contract execution into the modern age. The contract auto-generation and digital sign-off capabilities allow you to seamlessly convert awarded tenders into legally binding contracts, with no manual entry required. Plexa brings the power of modern automation and collaboration to the construction industry, helping you reduce administrative overhead, mitigate risk, and accelerate project timelines.

As we continue to innovate, our goal is clear - to be the backbone of construction management, just as Salesforce is for customer relationship management, providing you with the tools needed to deliver projects faster, more efficiently, and with greater precision.

Before Plexa, construction procurement was like trying to build a house with a hammer and paperclips. GCs were buried under mountains of spreadsheets, emails, and paper trails, constantly chasing down bid responses and worrying about missing key details. Tendering was a chaotic back-and-forth—miscommunications were common, errors popped up at every turn, and documents seemed to vanish into thin air. Scopes and contracts were often cobbled together manually, eating up precious hours that could be spent elsewhere. Clarifications and revisions were like a game of telephone—things got lost in translation, and decisions were delayed. With all this chaos, procurement teams were left in a constant race against time, with projects running the risk of slipping behind or going over budget. Plexa changes all that—bringing order, speed, and efficiency to the process with a streamlined, digital-first approach.

Let's Cover off the new Procurement Capability

The following features were designed with a specific goal in mind, improve decision-making speed for GCs and subcontractors. Let’s walk through how these features work together to create a more efficient, scalable procurement process.

🔹 Package Builder & Scope Management

Create, define, and manage trade packages with detailed scope, drawings, and requirements.

🔹 Multi-Stage Tendering Workflow

Support for pre-qualification, initial tender, revised tender, and final offer stages.

🔹 Document Control & Distribution

Centralized repository for issuing documents (drawings, specs, addenda) to tenderers with version tracking.

🔹 Bidder Management

Invite and manage subcontractors or suppliers, track interest/responses, and manage communications.

🔹 Bid Comparison Tool (Subcontractor Tender Pricing Comparison)

Side-by-side comparison of tender returns, broken down by line items, exclusions, assumptions, etc.

🔹 Clarifications & RFIs Tracking

Manage and track clarifications during tender process with formal response records.

🔹 Audit Trail & Tender History

Full audit log of communications, document versions, decisions, and timestamps for governance.

🔹 Award & Recommendation Workflow

Generate award recommendations, get internal approvals, and issue formal awards with documentation.

🔹 Contract Auto-Generation

Automatically generate subcontractor agreements based on awarded tender, commercial terms, and final scope.

🔹 Compliance & Pre-Qualification Checks

Built-in checks for insurance, accreditations, financials, and past performance before awarding.

🔹 Digital Sign-Off & Execution

Route contracts for internal approval and digital signature (e.g., via DocuSign, Adobe Sign).

🔹 Tender Return Templates & Automation

Standardized templates for tender returns that enforce consistent data structure (e.g. cost breakdown, prelims, durations).

🔹 Notes & Internal Collaboration

Allow internal teams (estimators, commercial, ops) to annotate, comment, and collaborate on packages and bids.

🔹 Live Reporting & Dashboards

Real-time dashboards showing tender status by package, trade, value, region, etc.

🔹 Bulk Actions & Shortlisting

Batch send invites, shortlist bidders, bulk download submissions, etc.